Presenter Guidelines

Please refer to the resources below for assistance in preparing an oral or poster presentation for the ASMS annual conference.

The hours for poster presentations are NEWER. Please read carefully the information below if you are presenting a poster.

Oral Presentations

Webcasts and Ordering your Webcast. In order to make the parallel oral sessions more manageable, ASMS will record and webcast all oral presentations. The web casts are available online for three months after the conference. Access is limited to conference attendees. Speakers may order a copy of their webcast recording. Please use the Webcast Order Form.

As a speaker at ASMS, please note the following

  • Each speaker will have 20 minutes for presentation. Please plan your talk for 17 minutes to allow for introduction and questions.
  • Prepare your presentation with 16:9 aspect ratio. Most session rooms are LARGE – seating 700-1,000 people. Be sure your visuals are clear and very legible. ASMS policy states that institutional or company logos may appear only on the title slide. Please take care to respect this rule.
  • Take your presentation to the Speaker Ready Room at least one day prior to your talk to upload your presentation to the AV network. You may not load presentations in the session room. Technicians will be in the Speaker Ready Room according to the schedule printed in the program.
  • Each parallel session room is equipped with PC computers running Windows and Microsoft Office and a Mac with the latest OSBe sure to test your presentation in the Speaker Ready Room.
  • Arrive in session room 30 minutes before the start of your session to introduce yourself to the session chair.

Poster Presentations

QR Code Sign for your poster. Stay tuned for update on improvements to this feature for 2020.

Check out our new page on How to Prepare a Poster

Each poster space is 7 ft 10 inches wide (239 cm) and 3 feet 10 inches high (117 cm). Each board is numbered in the upper left corner. Learn more.

Institutional logos are restricted to one logo per institution. When authors are from multiple institutions, this means there may be one logo per each institution. 

Poster Codes. Posters are assigned by day. Find your assignment in the final program book or online planner (MP=Monday poster, TP=Tuesday poster, WP=Wednesday poster, ThP=Thursday poster).

Poster Set-up and Removal

Posters are to be set-up on the assigned day 6:30-8:00 AM. Poster set-up is not permitted on Sunday evening. Posters should be removed each day 7:00-8:00 PM (except Thursday when posters are removed 2:30-3:00 PM).

Poster Presenting Daily Schedule (Monday - Thursday)

Poster Authors must be present at posters on scheduled days at these times. The following is newer and allows for a one-hour non-overlapping lunch break. All presenters are now scheduled for 3 hours (authors welcome to attend the full four hours).

Odd-number posters present:
10:30 am - 11:30 am PLUS 12:30 – 2:30 pm

Even-number posters present:
10:30 am - 12:30 pm PLUS 1:30 – 2:30 pm

Poster Pick-Me-Up Snacks served at 1:30 pm each day.