Conferences

Abstracts

Abstract submission for the 72nd ASMS Conference on Mass Spectrometry and Allied Topics will open in December 2023.

The deadline for submission is Friday, February 2, 2024.
This is a flrm and final deadline. There are no post-deadline or late-breaking submissions for the meeting. Please plan accordingly to submit your abstract before the February 2, 2024 deadline.

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Continue Reading on this page for the Following Information

  • Word limits and instructions for online submission
  • Criteria for abstract acceptance. Remember the limit of ONE abstract per PRESENTER. This means you cannot be designated as presenting author on more than one abstract submission.
  • How-to edit your submitted abstract instructions (available only through Feb 2 deadline).
  • Why do I receive Server Error message? How to troubleshoot.
  • Review process and timeline for notification and public access of accepted abstracts.

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Word Limits and Instructions for Abstract Submission

Before entering your abstract, assemble the following:
  • Title – Limit 20 words
  • Introduction – Limit 120 words
  • Methods – Limit 120 words
  • Preliminary data – Limit 300 words
  • Novel aspect – Limit 20 words
  • All of the co-author names, affiliations (institute/company) and their email address. IMPORTANT: Help recognize your co-authors correctly by carefully entering their name as it commonly appears on their publications.
  • Session selection - If you wish to be considered for an Oral you will be prompted for a 1st and 2nd choice. There is no oral-only option, you must be willing to present a poster if you opt for oral consideration. For poster-only, simply skip the oral session preferences.
Click "Next" at the end of each page to proceed through the entry process. Your abstract will not be submitted until you click "Submit Abstract" at the end. You and your co-authors will receive an email receipt to confirm your submission. Abstract entry sessions will time out after 10 minutes of inactivity. If you leave your computer and come back to it after the auto-timeout you will need to log back in.

Why Do I receive Server Error message?

  1. Top reason is because there are TWO authors with green checkbox for presenting author. There should be only ONE presenting author. Return to the Authors step/screen and uncheck a box if needed. If you found there were two presenting authors, unchecking one should allow you to Submit. If not, proceed to the next reason for server error below.
  2. Another common server error relates to special characters or symbols being copy & pasted into a field. These could be symbols (usual culprit) or even sub- / super-script. If you receive this error message go to step 1 of your abstract and use the Special Character tool and sub-/super-script in the built-in Editor. See image below. We have found that replacing special characters/symbols using the Insert Special Character tool fixes the problem!
  3. Lastly, in some cases simply signing out of the abstract site and then returning/signing back in can resolve the issue. You will select 'View My Drafts and Submissions' when you sign back in. Your auto-saved draft should be available to you.

Editor Tools

 

 

 

    

Criteria for Abstract Acceptance

The ASMS Program Committee will meet to review abstracts. Abstracts must meet the following criteria: 
  1. The results presented in each abstract should add something new to our base of knowledge in mass spectrometry. The novel aspect of your work is an important consideration during abstract review.
  2. The abstract should include sufficient results to properly represent the experiments that will be presented.
  3. There must be a fundamental difference between each of the abstracts submitted from a research group. The same results may not appear in multiple presentations.
  4. Each attendee can be the presenting author on only one abstract (although an individual may be listed as a co-author on multiple abstracts).
  5. Abstracts with substantial commercial content will not be accepted.
  6. Failure to disclose information, such as the ID of compounds, is not acceptable.

How-To Edit Your Submitted Abstract Until the February 2 Deadline

You can edit your abstract at any time up to the extended submission deadline of 11:59 pm PST, February 2, 2024. Edits can include changes of any kind as well as the deletion (withdrawal) of your abstract.

  1. Return to online abstract submission 
  2. Select the conference and then click 'View my drafts and submission'.
  3. Select the abstract to edit and proceed through all pages making the edits you desire (using Next button at bottom of each page).
  4. On the final page (Review & Submit) confirm that all of your edits are reflected.
  5. Click the 'RESUBMIT' button. This will save your edits and send you plus all co-authors a new abstract submission receipt which displays your complete abstract (inclusive of any edits made.) Note that your abstract submission ID number will remain the same for re-submitted abstract.

Review Process and Timeline for Notification and Public Access

The review process for all abstracts will begin promptly on February 4 (immediately after submission deadline). Late submissions are not possible. Session chairs select six talks for their oral sessions (64 oral sessions). Next the program committee reviews all remaining abstracts (those not selected for oral and those that wished poster-only) for poster acceptance. There is a typical rejection rate of approximately 2-3%. We suggest that all submitting authors review carefully the 'Criteria for Acceptance'.

All notifications will be sent in early March 2023. We will post to this page the date and approximate time notifications are sent. The sender for notifications is no-reply@asms.org. This is the same sender for all other ASMS transactions (membership dues receipt, registration receipt, abstract submission receipt).

Access to all accepted abstracts via Online Planner is anticipated to be April 15, 2023. On this date we will make the Online Planner available to all registered conference attendees.