Conferences

Conference Regulations

Regardless of whether your registration is submitted by you or your proxy, the following conference regulations apply to you and your participation at the ASMS annual conference.

Name badge is required for all conference sessions, including the Poster/Exhibit Hall (Career Center), and off site events (hospitality suites).

No smoking is permitted in the convention center.

All devices must be silenced and screens darkened in oral sessions.

No photography or recording is allowed in oral sessions or in the poster/exhibit Hall.

Parents. Planned conference sessions and hospitality suites may not be appropriate for children. Please respect the interests of your colleagues by allowing them to attend activities without disruption and without concern for the safety of children. Strollers, child backpack carriers or similar devices are permitted in the poster hall, and parents/caregivers are asked to keep in mind safety and well-being of children and conference attendees, taking care to avoid crowded spaces.  Strollers are prohibited in the hospitality suites.  

Material presented or displayed at the ASMS Conference, including but not limited to orals, posters, workshops, exhibit booths and hospitality suites, isthe intellectual property of the presenter and may not be recorded, photographed, quoted, disseminated or transmitted by summary in any form without express written authority of the author.

The placement of advertising in the meeting area is prohibited. There are poster boards and tables in the Poster/Exhibit Hall for approved announcements.

Hardware, accessories or any items for sale may be displayed only in corporate exhibit booths and hospitality suites.

Designated publisher tables in the conference registration area are for the display of books and journals and must be reserved in advance.

There are tables in the registration area for authors who wish to display their books. Authors may use a table to promote their books, sign copies, and speak with members. Table space must be reserved at conference registration.

No organized activities (even off-site) other than those approved by ASMS are allowed during the conference week (5:00 pm on Sunday through 6:00 pm on Thursday).

Corporate hospitality suites may be used during the daytime hours of 8:00 am – 8:00 pm for one-on-one and small group meetings (no more than 25 persons per organization) by appointment only (no walk-ins). No music, programs, seminars, or refreshments may be included in these private, business meetings.

Corporate or institutional logos on slides or posters may appear only one time in the presentation.