Conferences

Exhibitor Toolkit

We look forward to greeting you at the GWCC in Atlanta, GA for the 67th ASMS Conference.

Exhibit booths and corporate posters are now sold-out. If you would like to be added to a waitlist, please contact miquela@asms.org.

For all 2019 exhibitors, please review the important dates and useful info included below.

Closing Event Tickets for Exhibitors Must Be Purchased in Advance

Please do not be disappointed, purchase your closing event ticket in advance. The best way to proceed is to purchase your closing event ticket after you receive your registration receipt (if you are using one of your company's full registration or exhibits-only badges). See instructions below in Useful Info area.

Important Dates

Past Due (March 15)

Mobile App Description, Logo - upload via online exhibitor console. Please contact ASMS if you need assistance.

Past Due (April 15)

Required Forms (insurance, registration, and more) - upload via online exhibitor console. Please contact ASMS if you need assistance.

June 1 (Saturday)

 Exhibitor move-in from 1:00 - 4:30 pm

June 2 (Sunday)

Exhibitor move-in from 8:00 am - 3:00 pm. Move-in must be complete by 3:00 pm on Sunday.

Conference Opening reception 7:45 - 9:30 pm. All booths must be staffed during this reception.

Useful Info for Exhibitors

Exhibitor Console (Registered Exhibitors Only). Powered by a2z this portal contains all required forms for registered exhibitors. Your login credentials for this special portal were sent to you when we processed your 2019 corporate membership.

BEWARE Fraudulent Housing Company Alert

  • Beware of "housing pirates" that may contact you by phone or email. These are scams. ASMS does NOT solicit by phone or email for hotel reservations. These scam companies gain knowledge of your company's participation at ASMS because we post a list of exhibitors on this website. ASMS does NOT provide your information/details.
  • We are already aware of one company emailing ASMS exhibitors (corporate members) and offering rooms at non-ASMS hotels (the domain for this scam company is @eventspluscorp.com). Other scams will cold-call and leave aggressive voice mail messages luring them to call an 800 phone number by claiming that they have important information about the ASMS conference.
  • Remember, ASMS does not solicit attendees for housing reservations. Please do not be baited by anyone who does.
  • PROTECT YOURSELF and use  the official ASMS-sanctioned Housing Bureau, which you can access only through this website only: https://www.asms.org/conferences/annual-conference/hotels-and-travel 
  • ASMS is not responsible for and cannot guarantee any reservations made through any third party housing provider.


If you have questions or need assistance, please contact the ASMS office at 505-989-4517 or contact exhibitor coordinator Miquela Sena directly by email.

About ASMS Corporate Members and Opportunities for Exhibitors and Sponsors

Companies are invited to participate as an exhibitor or sponsor of ASMS conferences as a benefit of ASMS Corporate Membership. Corporate member dues ($650 per company) are paid annually. Most companies join or renew their corporate membership in conjunction with the Annual Conference Prospectus.  

The Annual Conference Prospectus (which includes exhibit booth order forms) is available October 31 each year and is posted on our website to this page. If your company is new to ASMS and would like to be added to our mailing list prior to October, please contact Miquela Sena.

  • At the Annual ASMS Conference on Mass Spectrometry and Allied Topics, corporate members may distribute literature, host a hospitality suite or exhibit booth, hold a breakfast seminar, and present a news conference for press and financial analysts.  Sponsorship opportunities are also available to increase your company's recognition at the meeting.
  • Opportunities for sponsorship of the three smaller, more focused ASMS meeting (Asilomar Conference, Fall Workshop and Sanibel Conference) are also available.  For details on the upcoming small meeting topics and sponsorship options, please visit the specific small meeting conference pages. You may also download the sponsorship form here.
  • Corporate Members receive the benefit of free job postings on the online Career Center. Detailed instructions on how to post a free job listing are located in the Exhibitor Tool Kit on the right side of this webpage.

Please contact Corporate Member manager Miquela Sena with questions or inquiries.