Exhibitor Toolkit

Corporate Member Involvement in ASMS 2020 Reboot

We understand that most corporate members pay annual corporate member dues of $650 in order to participate as an exhibitor (booth, suite, corporate poster) at the annual conference. While we cannot fully reproduce the face-to-face experience of exhibiting at the annual conference in a meaningful virtual way we are pleased to offer the following benefits to all 2020 corporate members.The framework of ASMS 2020 Reboot will be using the mobile app/online planner to deliver on-demand content to registrants of the program. There will also be live Zoom webinars hosted to deliver limited live content. Full details may be found here on the Welcome to ASMS 2020 Reboot page.

Resources for Corporate Members

ALL Corporate Members Receive

  • Exhibitor Listing in the mobile app/online planner. This includes your company logo, description, contact information, corporate website. You are responsible for upload of this information via the Exhibitor Console. An extended deadline of April 24 will allow you to make changes to any previously uploaded information or to go ahead and upload (if you have not already done so.)
  • Option to upload 5 items to appear with your exhibitor listing. These 5 items could be brochures/product information (PDF), URL link to presentation (seminar, product show & tell, etc) hosted on your site. Upload your 5 items now in the Exhibitor Console.
  • One free registration for the ASMS 2020 Reboot program. This free registration form is included in the Exhibitor Console. Additional registrations are available for purchase, if needed. We encourage you to have interested persons on your team purchase their own registrations via the online registration for ASMS 2020 Reboot program. There is a fill-in registration form if this is not possible. To purchase additional registrations, please go to the Registration for Reboot page.
  • Continued free job postings on the ASMS Online Career Center.
  • Continued listing on this website as an ASMS 2020 Corporate Member.
  • We plan a 4-hour virtual 'exhibit hall' on Friday, June 5, 12:00 - 4:00 pm CDT. This will be a specific time-frame when we encourage all registrants of ASMS 2020 Reboot to peruse exhibitor listings in the mobile app/online planner. It might be a time-frame that you would like to have something like your own Zoom Room or Zoom-type event. A link to such an event could be uploaded as one of your five items that you connect to your exhibitor listing. 
  • A list of members of the press registered for the ASMS 2020 Reboot. Corporate members may contact this list to directly promote media events or product launches. Note: there are usually ~20 registered press at the annual conference each year. 

Deadlines for ASMS 2020 Reboot

April 24

Submit (or modify) mobile app info for your company. Go to Exhibitor Console to submit/modify.

Order form due for Additional Items available for purchase. Access the order form here.

May 15

Upload 5 items/links for exhibitor listing. Upload now in the Exhibitor Console.

May 22

Complimentary Registration form due. Go to Exhibitor Console to enter registrant information.

Purchase any additional registrations needed for your team using the Registration for Reboot page.

Additional Items for Purchase

At this time we are offering these two additional items for purchase. Access the order form here.

Corporate Poster, $1,500 - $2,000

We anticipate that most Corporate Members will utilize their 5 free uploads of PDF or URL to satisfy the sharing of information. We will, however, offer the Corporate Poster option as well. The advantage of a purchased Corporate Poster will put your poster (non-submitted, non-reviewed) in the poster listing in the mobile app/planner as in past years. Purchased Corporate Posters will include a 'request more information' like all other posters in the technical program.

The $1,500 Corporate Poster cost includes PDF and short abstract only for your Corporate Poster. For additional $500 (or $2,000 total Corporate Poster cost) a three-minute max .mp4 of your poster presentation may be uploaded.

Featured Corporate Member, $7,000

  • Listing in the mobile app/online planner as a 'Featured Exhibitor'. All exhibitors are listed in alphabetical order as 'Exhibitors'. Above the regular list of 'Exhibitors' the 'Featured Exhibitors' are listed (also in alphabetical order.)
  • Two featured 1-hour events (hosted/organized by you) included in the schedule tab of the mobile app/online planner. We plan to have a maximum of five concurrent featured exhibitor events per time slot (daily 9:00 - 10:00 am CDT and 4:30 - 5:30 pm CDT on most days of the ASMS 2020 Reboot, June 1-12.) Additional 1-hour slots may be available for purchase for $1,000 each, based on availability. Featured 1-hour event slots may be used for highlighting product demos, press conferences, virtual meetings (all to be hosted by you.)
  • Additional two free registrations to ASMS 2020 Reboot program
  • Featured Corporate Member listing with logo on the 2020 Corporate Member page.


What if your organization has a poster or oral accepted for the main 2020 technical program?

All authors of accepted abstracts (orals and posters) have until April 24 to decide if they will participate. You can read more about the options available to authors which include a method for registrants to peruse their content and 'request more information' from the author. Similar to the Poster QR code set-up introduced last year authors of orals and posters will have the option to download a list (.csv) of all that selected the 'request more information' button for all technical posters or orals. Read more here on the Presenter Guidelines page.

What Did Cancellation of the Face-to-Face Conference Means for Exhibitors

ASMS will refund in full all exhibit booth, hospitality suite, breakfast seminar, and conference-specific sponsorship fees paid by Corporate Members. We will begin this process today. We ask your patience as we strive in the coming weeks. In all cases we will provide you with a statement itemizing your refunds and date processed. For those that paid fees via check we will be in direct contact with you.

Membership Dues. Annual ASMS Membership dues (individual and corporate) are not refundable. ASMS offers year-round benefits to its members, and we will continue to deliver these for the remainder of 2020.