Hotels and Travel

Hotel Reservations in Indianapolis


Go to online housing bureau


ASMS has reserved hotel room blocks at most of the hotels within walking distance of the Indiana Convention Center (see map below). The ASMS hotel room block is through a housing bureau called Orchid Events. Below you will find list of ASMS hotels and the special rates available to conference attendees. Look below the hotel map to find more information on the reservation process as well as an important warning about conference hotel scams. All attendees are encouraged to book online using the online housing bureau link or to contact the housing bureau by mail or fax using Orchid Events contact information found on this web page (below the hotel map).

Deadline for hotel reservations is April 30. The ASMS hotel room block generally sells out before the deadline or becomes very limited. You are encouraged to make your hotel reservation early!
Hotels and convention center locations are noted on the map below. Description for each hotel and its unique amenities are included on the housing bureau website. A one-page map and hotel grid is also available for download.
  • JW Marriott, $185 (location of corporate hospitality suites)
  • Marriott Downtown, $170
  • Westin
  • Hyatt Regency, $169
  • Omni Severin, $159
  • Crowne Plaza, $159
  • Hampton Inn & Suites, $148
  • Courtyard by Marriott, $165
  • Fairfield Inn & Suites, $145
  • Springhill Inn, $165
Use the printable hotel reservation form that may be printed and sent by mail or fax. If you have difficulty with the online housing bureau you may contact Orchid Events directly for assistance with your ASMS hotel reservation by email at help@orchideventsolutions.com or by telephone at 866-847-8570.

Acknowledgment of your reservation. After you make a hotel reservation you will receive an email acknowledgment of your reservation from the housing bureau (sender is groupcampaigns@pkghlrss.com). Please check your spam/junk mail for this address if you do not find your email confirmation. Online and phone reservation acknowledgments are sent automatically at the conclusion of booking. For fax or mail-in reservations, expect email confirmation within 72 of hours of receipt. If you do not receive your acknowledgement in this time frame, please contact help@orchideventsolutions.com (telephone 866-847-8570). You will not receive a written confirmation from the hotel.

Cancellations & Changes. Deposit of one night’s room and tax will be forfeited entirely if cancellation occurs within 72 hours of arrival date. Please refer to your reservation acknowledgement for your individual hotel cancellation policy.

Through May 23 send requests for changes and cancellations in writing to the housing bureau, Orchid Events, via e-mail (help@orchideventsolutions.com) or fax to 801-355-0250. After May 23, contact hotels directly to make changes and cancellations.

Beware Fraudulent Housing Company Alert

  • Beware of "housing pirates" that may contact you by phone or email. These are scams. ASMS and its housing bureau, managed by Orchid Events, does NOT solicit by phone or email for hotel reservations.
  • We are already aware that a company is calling ASMS exhibitors (corporate members) and luring them to call an 800 phone number by claiming that they have important information about the ASMS conference in Indianapolis.
  • Remember, ASMS does not solicit attendees for housing reservations. Please do not be baited by anyone who does.
  • PROTECT YOURSELF and use  the official ASMS-sanctioned Housing Bureau, which you can access only through this website.
  • ASMS is not responsible for and cannot guarantee any reservations made through any third party housing provider. We look forward to seeing you in Indianapolis!