Conferences

Abstracts

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Abstract Withdrawals or Edits Due by April 1

Notifications for ALL submitted abstracts were sent from no-reply@asms.org on March 4.

Withdrawals due by April 1. If you need to withdraw your abstract, please contact ABSTRACTS@asms.org with your Abstract ID number. Withdrawal requests should be sent by the submitting author.

Edits (author changes or typo corrections) due by April 1. Abstract ID must be referenced in the request to ABSTRACTS@asms.org. See below for additional information needed for edit-related requests.

Author Changes or Typo Corrections - Due by April 1

If you need to add a co-author or change the presenter, please contact ABSTRACTS@asms.org with:

  • Abstract ID number
  • Details for any NEW authors (name, affiliation, email, order in author listing)
  • If you are requesting a Presenter change, there is a limit of one presentation per person. So be sure the newly requested presenter is not already scheduled to present poster or talk.

If you need to correct a typo in your abstract, please contact ABSTRACTS@asms.org with:

  • Abstract ID number
  • Details on the location of the typo within the abstract and how to correct it.
  • Note: accepted abstracts have been reviewed and schedule as they were submitted. If you have additional information, new or updated information, this should be included in your final presentation (talk or poster). A Proceedings upload is required for ALL presentations. This Proceedings upload can be an extended abstract, your talk slides, or poster file. The Proceedings file is your opportunity to correct / add to the information provided in your short abstract.

The deadline for withdrawals and author changes need to be requested to abstracts@asms.org by April 1.

Review Process and Timeline for Notification and Public Access

February 3 through early March
The review process for all abstracts will begin promptly after the February 2 deadline (immediately after submission deadline). Late submissions are not possible. Session chairs select six talks for their oral sessions (64 oral sessions). Next the program committee reviews all remaining abstracts (those not selected for oral and those that wished poster-only) for poster acceptance. There is a typical rejection rate of approximately 2-3%. We suggest that all submitting authors review carefully the 'Criteria for Acceptance'.

March 4 - NOTIFICATIONS SENT FOR ALL SUBMITTED ABSTRACTS
All notifications will be sent in early March. We will post to this page the date and approximate time notifications are sent. The sender for notifications is no-reply@asms.org. This is the same sender for all other ASMS transactions (membership dues receipt, registration receipt, abstract submission receipt).

Early March though April 1
Notification messages for accepted abstracts will indicate how submitting authors can withdraw their abstracts, if needed. The deadline to withdraw an accepted abstract will be April 1.

April 15 through the Conference
On April 15 the Online Planner will go live. The online planner is available to all registered conference attendees. The online planner contains abstracts for all accepted presentations (orals and posters).

Criteria for Abstract Acceptance

The ASMS Program Committee will meet to review abstracts. Abstracts must meet the following criteria: 
  1. The results presented in each abstract should add something new to our base of knowledge in mass spectrometry. The novel aspect of your work is an important consideration during abstract review.
  2. The abstract should include sufficient results to properly represent the experiments that will be presented.
  3. There must be a fundamental difference between each of the abstracts submitted from a research group. The same results may not appear in multiple presentations.
  4. Each attendee can be the presenting author on only one abstract (although an individual may be listed as a co-author on multiple abstracts).
  5. Abstracts with substantial commercial content will not be accepted.
  6. Failure to disclose information, such as the ID of compounds, is not acceptable.

Go to Oral Session and Poster Topic Lists   |   Learn about changes to Abstract Submission 

Troubleshooting Tips
Server Errors during submission & More

  1. To avoid server errors, type text into each field instead of copy & pasting. Copy & paste from a file can introduce hidden (to you) formatting or characters that cause server errors. If copy & paste is necessary, consider pasting into notepad (txt file) and then copying from notepad into each field in the submission site.
  2. Scenario: TWO authors with green checkbox for presenting author causes a 'Server Error'. There should be only ONE presenting author. Return to the Authors step/screen and uncheck a box if needed. If you found there were two presenting authors, unchecking one should allow you to Submit. If not, proceed to the next reason for server error below.
  3. Special characters or symbols being copy & pasted into a field. These could be symbols (usual culprit) or even sub- / super-script. If you receive this error message go to step 1 of your abstract and use the Special Character tool and sub-/super-script in the built-in Editor. See image below. We have found that replacing special characters/symbols using the Insert Special Character tool fixes the problem!
  4. Lastly, in some cases simply signing out of the abstract site and then returning/signing back in can resolve the issue. You will select 'View My Drafts and Submissions' when you sign back in. Your auto-saved draft should be available to you.

Editor Tools- Red circle drawn around super/subscript tool in built-in Editor

 

 

Resend Confirmation Email OR  Edit Your Submitted Abstract Until the February 2 Deadline

You can trigger a resend of your abstract submission confirmation email OR edit your abstract at any time up to the extended submission deadline of 11:59 pm PST, February 2, 2024. Edits can include changes of any kind as well as the deletion (withdrawal) of your abstract.

  1. Return to online abstract submission 
  2. Select the conference and then click 'View my drafts and submission'.
  3. Select the abstract and proceed by selecting 'Next' at the bottom of each page (step). If you need to make an edit, do so on the appropriate page (step).
  4. On the final page (step), 'Review & Submit', select the green 'RESUBMIT' button at the bottom of the page. This will send you and any co-authors a new abstract submission receipt which displays your complete abstract (inclusive of any edits made.) Note that your abstract submission ID number will remain the same for re-submitted abstract.

Curious About How the Program is Put Together?

Read the Nuts & Bolts of organizing the Conference Program 

Word Limits and Instructions for Submission

Before entering your abstract, assemble the following:
  • Step 1: Abstract
    • Title – Limit 20 words
    • Introduction – Limit 120 words
    • Methods – Limit 120 words
    • Preliminary data – Limit 300 words
    • Novel aspect – Limit 20 words
  • Step 2: Authors - Enter ALL of the co-author names, affiliations (institute/company) and their email address. The submitter's name automatically appears as an author. It is possible to delete once additional authors are added. Be sure to designate only ONE of the authors as the Presenter (green checkmark). IMPORTANT: Help recognize your co-authors correctly by carefully entering their name as it commonly appears on their publications.
  • Step 3: Session selection - If you wish to be considered for an Oral you will be prompted for a 1st and 2nd choice. There is no oral-only option, you must be willing to present a poster if you opt for oral consideration. For poster-only, simply skip the oral session preferences.
  • Step 4: Questions - these relate to the designated PRESENTER of this abstract. The information is collected to help ASMS arrange oral sessions that remain diverse, balanced, and appropriately reflect the composition of the membership. Presenters will not be penalized or overlooked for any given response, or for the selection of the “Do Not Wish to Provide” option. The answers to all questions will be visible to reviewers only in the context described above.

    The answers to these questions will NOT be included in the abstract submission receipt. To change an answer or revisit the answers selected, the person submitting this abstract may sign-in and select 'View my drafts and submissions'.
  • Step 5: Review and Submit - Your abstract will not be submitted until you click "Submit Abstract" at the end. You and your co-authors will receive an email receipt to confirm your submission. Please note that the questions and answers (step 4) will NOT be included in the submission email receipt. Abstract entry sessions will time out after 10 minutes of inactivity. If you leave your computer and come back to it after the auto-timeout you will need to log back in.

Access Online Abstract Submission

Go to Online Abstract Submission

If you have difficulty with the hyperlink, go directly to this website and sign-in with your ASMS.org credentials: https://www.abstracts.asms.org

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